Five Reasons Why Your Team Should Video Conference More Often in 2020

Five Reasons Why Your Team Should Video Conference More Often in 2020

TL;DR: New video conferencing tool 8×8.vc makes it easy to connect with employees and customers on the go key features at no additional cost.

Video conferencing is cheaper than travel (and with 8×8, it’s free!). Let’s say you want to meet with a customer in another state to go over plans for a new project. You’ve got everything spec’d out and your team is excited about what the project could mean for your organization. But there’s just one problem — the best way to convey all sides of the plan would require at least three of the main contributors on the project. Sure you could hop on a plane (BTW — I LOVE planes) but what if the cost to get everyone in front of the customer was more than the value of the project? What if you’re only planning to meet for an hour? What if you need multiple meetings over time and it’s just not feasible to have key team members shuttling back and forth to the client site because it’s not in the contract? Have you ever been in this predicament? Video conferencing is the best solution for these problems because it helps bridge the communication divide while also having the feel of a face-to-face meeting. With 8×8’s new, free video conferencing software, you can meet over video and not worry about time limits, usage, or anything like that. It’s free and limitless — the power to be productive is at your fingertips!

Video conferencing brings employees together. When you run a startup or small business, you don’t always build your team from the talent pool in your backyard. For example, my company has employees and contractors who live in three time zones… An in-person meeting just doesn’t work for us! If you’re reading this article, you’re probably running a business that is very similar — am I right? These days many businesses know that the best talent isn’t always living in your backyard and many employees value the ability to work remotely for their employer. So, what’s the best way to keep everyone in the loop and build a sense of community? Definitely not email threads and “instachatbook” messages where you’re wondering if it’s okay to send that emoji that gets your point across. It’s video conferencing! Employees use video conferencing for many different reasons. With 8×8, it’s super easy to connect with colleagues in another county and another cubicle. You can have a standing meeting room, which makes it easy to share a custom URL with your teammates. You can also sync your availability with your calendar so people know when to chat about work and when to chat about your holiday plans! Did I also mention that you can meet via a web browser, tablet, and cell phone?

Video conferencing is a great way to make a first impression with prospects and potential new hires. Pro Tip: If you want to make a good first impression with a business colleague, you might want to have a pretty sweet looking office. Advanced Tip? Show that office off on a video conference call. Super-Next-Level Tip? Show that office off in HD! 8×8 offers feature-rich HD video and audio conferencing at no cost. That means you can leverage the space around you to help make your meeting participants feel like they’re right there with you — and do so with crystal clear visibility. Because let’s face it, as much as people lock into what’s being said at a meeting, they also want to see surroundings. Get good lighting, set up in your conference room or room with a view, and nail that next presentation or interview!

Video conferencing extends your ability to create meaningful content. This might actually be one of my favorite reasons for using video conferencing software. You don’t have to use it only for meetings. With 8×8, you can record podcasts/interviews, create video SOPs, share your screen and create training guides, and more! If you don’t think video is a popular form of content, think again! Over 500 million hours of video content is consumed on YouTube every day. Create internal and external video content with 8×8 and watch employee engagement and your marketing efforts soar!

Video conferencing is the communication tool of today — and tomorrow. Ask any millennial today and 8 times out of 10, they probably won’t be able to tell you the last person they talked to on the phone. The same number of millennials likely would tell you that they suffer from “app fatigue,” a condition that causes burnout due to the number of chat, email, text, and phone apps on our phones and the constant need to switch between them all to communicate with those who are important to us. But, remember what I said earlier about video consumption on YouTube? That trend alone is a good indicator that people crave video. People consume video to be entertained, to be informed, to learn new skills, and to keep in touch. Software like 8×8 makes that possible at work with a simple setup process and many key features. Want to know how many people attended a meeting and how many minutes they spoke in the meeting? 8×8 meeting analytics can show you. Worried about people not being able to speak up in heated discussion or one person monopolizing camera time? 8×8 has a hand-raise feature that let’s you acknowledge who wants to speak next. Video is the primary replacement for face-to-face communication when meeting IRL isn’t possible.

So, there you have it! As we look at 2020, you should consider using video conferencing software more often to communicate with employees, customers, and potential new hires. Not only is it the most preferred method of communication behind face-to-face meetings, you can have memorable meetings for free with 8×8’s new software offering. Take that next step and go register for an 8×8 profile for free today! And after the ball drops and we welcome 2020 with open arms, reach out to a colleague over video to say “Happy New Year and we’re going to have an amazing year together!”

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The Hierarchy of Needs for Employee Engagement

The Hierarchy of Needs for Employee Engagement

The following is a guest post provided by our friends at FutureFuel

Employee engagement isn’t just a trendy phrase for your next company meeting. When your employees feel connected and engaged with the corporate mission, you will see a noticeable boost in productivity and loyalty.

 

There is no blanket strategy for increasing engagement levels because every workplace has a different culture to it. However, you can utilize the psychological concept of Maslow’s hierarchy of needs to develop an employee engagement strategy that will work for your corporate environment.

What is the Hierarchy of Needs?

 

Abraham Maslow’s hierarchy of needs is a pretty straightforward concept that is generally accepted in the world of psychology. He believed that humans have five basic needs that must be fulfilled in order to stay happy and motivated, and he said that each of these needs has a place in a pyramid-style hierarchy.

 

Basic needs at the bottom of this pyramid must be taken care of first, and the higher-level needs can be addressed afterward.

 

According to Maslow, the needs must be addressed in the following order:

 

  1. Physiological needs like food, water, and shelter
  2. Safety and security
  3. Relationships and belonging
  4. Status and respect
  5. Self-actualization or personal growth

 

This hierarchy of needs can easily translate to the needs of an employee in terms of engagement. 

Hierarchy of Engagement

 

Using Maslow’s pyramid as a method of better understanding employee engagement can be helpful for developing a strategy to keep everyone feeling fulfilled when they come to work.

 

To show how this is accomplished, this section will outline each need and demonstrate how it can be applied to the workplace.

Survival Needs

 

This is the base of the pyramid, and it is what everything else must be built upon. In daily life, this is the ability to satisfy physiological needs like hunger, thirst, and sleep.

 

In the workplace, this translates more specifically to wages. At the base level of the engagement hierarchy, people are most concerned about their ability to earn a living. As much as a job should be about more than money, everyone needs money to survive in today’s world. 

Security Needs

 

After physiological needs are able to be consistently met, the next step up is safety. This is the ability to accumulate resources, maintain good health, and feel secure in day-to-day life.

 

In terms of engagement, the employees will be concerned about job security and their ability to perform well.

Belonging Needs

When security is no longer an issue, the next step toward fulfillment includes meaningful relationships and connection to others.

 

At this part of the hierarchy, employees are happiest when they feel like they’re part of a team that’s working together toward a common goal.

Status and Recognition Needs

 

Not everyone craves the spotlight, but everyone wants to feel like his or her contributions are valued.

 

In the workplace, this step of the hierarchy often translates to recognizing employees for their individual achievements. These needs can also be met by asking for and implementing feedback from individual workers.

Self-actualization

 

At the top of the pyramid is self-actualization. Here is where humans are able to explore their true potential and achieve personal growth.

 

At work, employees at the top of the pyramid are often seen as leaders by their peers. These people are happy to come to work because they feel like they’re making a difference, and their enthusiasm tends to be infectious.

Applying the Hierarchy

 

Understanding this hierarchy in the context of the workplace can help your business develop better engagement strategies.

 

One way to ensure that every employee is able to reach the higher levels of this pyramid is by managing compensation. Ensure that employees are able to earn well. Offer incentives, promotions, and raises as a way of helping workers meet the two most basic levels of needs.

 

Creating a culture that appeals to the higher levels of the hierarchy will largely depend on the industry your company is in. However, there are some basic ideas you can implement to help employees work their way up to self-actualization.

 

A good starting point is to regularly ask for feedback from everyone. It can be anonymous or not, depending on what is the most viable option for your particular corporate culture. Asking for opinions on team building events, new projects, and how best to recognize employee contributions can be very eye-opening.

 

By asking for this feedback and incorporating it into your workplace culture, you will show workers that they are being valued. You will be able to foster better relationships between employees because you will have a better understanding of what appeals to them.

Employee Engagement Is Simpler Than You Might Think

 

Maslow’s hierarchy of needs applies to everyday life, but it is also an excellent model for how your employees engage in the workplace as well.

 

Remember that the most basic of needs must be fulfilled first in the form of compensation and job security. Once employees feel secure in their positions, they will start to look for connections, respect, and a sense of higher purpose.

 

It may take a bit of trial and error to learn the best ways to implement this approach in your corporate culture, but it is well worth the effort. You will see noticeable increases in happiness, productivity, and loyalty when you begin to successfully apply the hierarchy of needs to a workplace setting.

Planning On Hiring New Employees Soon? Don’t Make These Common Onboarding Mistakes – #GMIS19

When a small business owner offers employment to a candidate, it can be one of the best feelings in the world for both sides. But what happens if somewhere along the process, mistakes are made that can eventually come back to harm the business? Even worse, what happens if the same mistakes get repeated over time – resulting in catastrophic financial losses and disruption of the business? You might not think it’s possible in your organization but no company is immune to legal trouble when it comes to onboarding new hires. On November 4, 2019, Alberto Ruisanchez, chief, U.S. Department of Justice, Civil Rights Division’s Immigrant and Employee Rights Section (IER) gave several helpful tips to stay out of trouble when making your next new hire. In his presentation, entitled “Avoiding Unlawful Immigration-Related Employment Discrimination,” Mr. Ruisanchez mentioned three key areas where employers find themselves in trouble with the law:

  • Hiring
  • Firing
  • Recruitment or Referral for a Fee

While each of these areas are critically important to pay attention to, I’ve found that most small businesses make mistakes with onboarding the most. Most specifically, there are mistakes made when proving the employee has the right to work in the United States. Here are a few tips to keep your business above board and your new hires happily employed for the long haul!

Be cautious of making hiring preferences based on citizenship status. According to Ruisanchez, many employers are unable to make hiring preferences for American citizens. What does this mean? If you have an open position at your company and non-American citizens apply, you cannot reject them on the basis of their citizenship status. For example, If Joe’s Plumbing and HVAC has an opening for a Senior Manager role, any eligible applicant cannot be dismissed simply because they are not American. If the US Department of Justice or Equal Employment Opportunity Commission discovers a practice of excluding qualified applicants from progressing in your hiring process, you may be subject to fines and back pay for all affected individuals.

Now, as with many things relating to the law, there are exceptions. Federal Contractors who participate in contracts that have citizenship-based hiring requirements, workers who are unauthorized to work in America, workers who require employer sponsorship, and, of course, wherever allowable by law.

In order to reduce the odds of trigger an inquiry by the USDOJ and EEOC, I recommend the following tips to stay on the right side of the law:

  • For roles that are open to citizens and non-citizens alike, do not ask for citizenship status the application. Only ask if the applicant is eligible to work in the United States.
  • Review your application practices to ensure they wouldn’t trigger a red flag. Seek professional help if you have any doubts.
  • Keep a record of all applicants and save paperwork + digital applications for the appropriate amount of time required by law.

Understand employee rights with completing Form I-9, and try not to be too “helpful.” When completing Form I-9, a new hire document that all employees must complete, it’s important to give each new hire a choice of which documents they use to complete the form. There are two main requirements for the Form I-9. List A documents show proof of identity and work eligibility while List B documents and List C documents combine to show proof of identity and work eligibility. You have to let the employee pick From my experience, small business owners and administrative staff might think they are being helpful by telling new applicants which I-9 documents to bring but that’s actually no-no. Here’s what I recommend instead:

  • Provide your new hire with the full list of List A, List B, and List C documentation. Here is the official USCIS list.
  • Give the employee an ample amount of time and notice to secure the documents that they know will cover both proof of identity and eligibilty to work. As the employer, you should check both to ensure neither documents have expired.
  • When it comes time to recertify an employee, follow the same course of action. Prescribing which documents to use may seem helpful but it can actually be discriminatory if you only accept certain documents.

For more helpful tips and a recap of the events from the 2019 SHRM Global Mobility and Immigration Summit, check out #GMIS19 on Twitter!

 

 

Remote Work Q&A Podcast With Ultimate Software’s Cecile Alper-Leroux [Full Interview]

Remote Work Q&A Podcast With Ultimate Software’s Cecile Alper-Leroux [Full Interview]


Download the full report here: https://www.ultimatesoftware.com/Remote-Work-Research

In this HR video podcast, Jumpstart:HR Founder Joey Price is joined by Cecile Alper-Leroux. She is the VP of Human Capital Management (HCM) Innovation at Ultimate Software, a company that provides HCM solutions in order to help organizations improve the employee experience and grow their business.

Cecil has over 20 years of experience in both national and global market and she is an internationally sought-out speaker, thought leader, and visionary on HCM trends, hot topics, and global strategies. She joined Ultimate Software in 2010 and she’s been focusing on fostering a culture of innovation at Ultimate ever since.

In this video, we will be going over the results of their latest research on the benefits of remote workers.

Our topics include:

  • What is the current state of remote work?
  • The results of Ulitmate Software’s latest study on the effects of remote work.
  • What are some of the key benefits that should encourage employers to add remote work to their business model?
  • How will having an increased number of remote workers affect managerial roles?
  • How is remote work helping women in the workplace?
  • The technological trends that are helping bridge the gap between the office and the remote workforce.

All that and a whole lot more! Stay tuned for another action-packed episode of the Business, Life, and Coffee Podcast!

Connect with Cecile:

If you enjoyed this episode please take time to give it a 5-star review!

Learn More: http://bit.ly/blcitunes

Also, check out some of our previous episodes for more advice and tips on how to boost your career and take your business to the next level!

See you next week!

Listen to More Episodes: iTunes | Podbean | Spotify

Connect: IG | T | FB | Website | Sponsor

Editor: Peja M.

Music: https://www.instagram.com/iamayoh/

Employers With Five Or More Employees in California Must Complete Sexual Harassment Training By January 1, 2020

Employers With Five Or More Employees in California Must Complete Sexual Harassment Training By January 1, 2020

The implications of the #metoo era continue to spread far and wide. As a result, state governments across the country are making big changes. States are making an honest effort to make the workplace less hostile for women and we’re here for it. Take California for example. Cali is known for progressive policies and a pro-employee environment. Did you know that the state is making it mandatory for employees with a handful of employees to complete Sexual Harassment prevention training by the end of 2019? This article will give you a quick overview of what’s required and answer some questions on how Jumpstart:HR, LLC can help your organization meet these new expectations.

Learn More About Sexual Harassment Training

 

If you’re an employer in California, keep reading. And don’t worry, even if you’re not an employer in the Golden State, keep reading. Your state could be next!

Which employers are required to provide sexual harassment training?

As mentioned above, employers with 5 or more employees must provide sexual harassment training to all employees. This includes not just key decision-makers and HR but all employees and supervisors. The state provides some flexible learning options, too. Training can be done in a classroom setting or any other effective interactive training format. That means you can send your employees to training, conduct training in-house, or register for an online program that fits the requirements. The California Department of Fair Employment and Housing is requiring this training to be completed at least once every two years.

What type of sexual harassment training do employers have to offer?

According to the CA DFEH, employers are required to offer sexual harassment prevention training through one of the following:

  • Classroom Training
  • Interactive E-learning training
  • Live Webinar Training

While there are a few options for employers to consider, the main focus for the training is retention. Not just retention of employees (obviously) but retention of knowledge. Each training options must include the ability to interact with material and have questions answered. It’s not enough to sit through a lecture. The trainings have to be dynamic! Memorable! And complete with quizzes and attendee participation. For training that is offered online, employees must be able to contact a knowledgable trainer who can answer their questions within 2 days or less.

Training must cover not only the prevention of sexual harassment but also:

  • The definition of sexual harassment
  • Examples of sexual harassment
  • The limited confidentiality of the process
  • Resources for sexual harassment victims
  • And more!

California is investing in comprehensive training and each training must include quizzes and skill-building activities. Those activities are meant to assess the participant’s understanding and application of major concepts.

Wait – how does California define a supervisor?

I’m glad you asked! Because that can often be a tricky question to answer when people merely collaboration on projects as opposed to lead people. Supervisors, by definition, are employees within an organization that have the ability to offer a job and terminate employment. They can also appoint, reassign, reprimand, or reward other employees. California also considers people who have a significant influence in these areas as supervisors as well. These are important distinctions because being a supervisor is not about your title but rather your influence in an organization. For example, if there are two programmers that report to the same boss – yet one is more senior and can help shape the career path of the junior programmer – the senior programmer could be considered a supervisor. It would make sense, then, for the senior programmer to participate in supervisor training.

Does Jumpstart:HR offer sexual harassment training?

Yes, we do! Starting October 1, 2019, Jumpstart:HR will provide live webinar and online e-courses for employees and supervisors alike. While we traditionally support small businesses and startups, both the live webinars and online e-course are designed to support employers large and small. “Eliminating sexual harassment at work isn’t about the size of your company, but rather your commitment to making positive changes that make the workplace a safe space for everyone’ says Jumpstart:HR, LLC Owner Joey Price. Our training has been crafted with the help of legal professionals and stand up to the rigorous guidelines mandated by the California Department of Fair Employment and Housing.

The Top 5 Workforce Skills in the US Job Market – 2019

The Top 5 Workforce Skills in the US Job Market – 2019

 

In this internet era, finding job listings is pretty straightforward. However, it is arguably harder than ever to stand out in a crowd of experienced applicants. However, if you have excellent skills and you know how to draw attention to them on your resume, your chances of being noticed by a recruiter are pretty good. Also, if you are an employer looking for talent, wouldn’t you like to know what skills are in demand today and needed for tomorrow?

 

After analyzing various reports and profiles, I have identified the top five skills that helped get candidates hired last year. Take a look:

 

Cloud and Distributed Computing 

With the rise of cloud computing-based applications like Adobe Creative Cloud, Google Cloud, and Google Drive, the need for skilled and capable professionals is increasing. Companies are eager to spend more money on employees with cloud computing skills because of the high demand for remote software storage. As a result of high demand, professionals with these skills can easily command high salaries. In 2018, the average salary packages offered to Platform Engineer and Cloud Architect was about $107,185/year and $142,141/year.

Learn More About Cloud Computing

Analytical Reasoning

Data analyzing, data organization, and business analyzing are among the few areas that need analytical reasoning skills. As companies collect data more than ever before, they are starving for professionals who can make smart decisions based on it.

Whether you are preparing business analysis or working on increasing engagement with data analytics, the capability to comprehend and present numerical data proves to be in high demand. Know that, in 2018, salary packages offered to Data Analysts and Business Analysts were about $65,000 and $70,000 per year.

Learn More About Analytical Reasoning Skills

Artificial Intelligence

The age of artificial intelligence is here to stay. Therefore, this high-demand skill comes as no surprise. From generating personalized ads to tracking digital footprints to develop self-driving cars, AI is becoming a part of our daily.

Artificial Intelligence is expected to offer 2.3M opportunities by the year 2020. Just search on Indeed; vacancies in the field of artificial intelligence have doubled over the last three years and are expected to rise in the upcoming years. AI is the future, and employers seem to have caught on to this trend.

Develop Skills In Artificial Intelligence

People Management

Even though advances in technology have shifted the focus away from human interaction, people management remains number four on the top skills list! Technology is appreciated, but so are people, and the results of a combined effort you drive as a team are valued much higher compared to results-driven by one individual.

In the business, building successful relationships with employees and management is essential. Therefore, companies who want to build great workplace culture and improve the employee experience hunt for people with great people management skills. The people who are masters in this area are best suited for leadership positions in any organization.

Become a Better People Manager

 

Sales and Marketing Skills

With the increase in competition in the business field, the need for marketing skills is also increasing. Companies make every effort to stand out amongst competitors, and so must employees on an individual basis. As a result, the demand for people with excellent sales and marketing skills is growing.

When it comes to the salaries of the marketer, it usually varies with the capabilities and results produced. Where some marketers got vast salaries, others got even double of them. However, with the ability to earn commission and bonuses, the salary growth possibilities in this field are limitless.

Become a Better Marketer

While these may be the top five workforce skills in the US job market today, one constant thing is change. If your company requires updated job descriptions or general HR consulting support, contact us right away.

 

To stay on top of Jumpstart:HR, LLC’s view of all things Human Resources, be sure to subscribe to our newsletter today.

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